2016 Volunteer Conference Agenda

VolConf2016_Registerheader
Friday, September 16, 2016

All Volunteers
12:00–6:00 p.m.
Check-In

Second Floor, Mary E. Woolley Hall

Saturday, September 17, 2016

All Volunteers
7:00–9:00 a.m.
Check-In

Lobby, Willits-Hallowell Center
8:00–8:25 a.m.
Breakfast

Morrison Room, Willits-Hallowell Center

8:30–8:40 a.m.
Welcome and Introductions

Danielle Germain ’93, chair of the Alumnae Association Classes & Reunion Committee, and Maria Mossaides ’73 and Jane Zimmy ’74, cochairs of the Mount Holyoke Fund Volunteer Steering Committee.
8:45–9:45 a.m.
College Update

Mount Holyoke Acting President Sonya Stephens will share updates on strategic priorities and new initiatives at the College.
9:45–10:15 a.m.
Commission Update

Alumnae Association President Marcia Brumit Kropf ’67 will share an update on the recently completed work of the Commission on the Relationship Between the College and the Alumnae Association.
Mount Holyoke Fund VolunteersNew Class OfficersReunion-Planning Workshop
10:30 a.m.–12:00 p.m.
Mount Holyoke College Leadership Panel

Meet College leadership and learn about new initiatives across campus that will shape the student, alumnae, and campus experience now and into the future.
Cleveland L2
10:30–11:00 a.m.
Alumnae Association Overview

Learn more about the Alumnae Association and the many benefits and services provided to alumnae.
Kendade 203
10:30–11:30 a.m.
Reunion-Planning Introduction

Meet volunteers and staff, receive an overview of training and the resources available, and learn about the role of the reunion committee.
Kendade 305
11:00 a.m.–12:15 p.m.
Five-Year Planning and Engagement

Learn the importance of a class five-year plan, methods to keep your classmates engaged over the next five years, and tools to help create your own plan.
Kendade 203
11:30 a.m.–12:30 p.m.
Budget and Financials

Examine the cost of Reunion, learn how to create your budget, and examine the role your treasury plays in planning.
Kendade 305
12:15–1:30 p.m.
Lunch

Willits-Hallowell
12:30–1:30 p.m.
Lunch

Willits-Hallowell
12:45–1:45 p.m.
Lunch

Willits-Hallowell
1:30–2:15 p.m.
Class Planning and Free Time

Build your five-year plan with new class officers and class agents (1s, 6s, and ’14).
Morrison Room or outdoor space

OR

Volunteer Hub Reports and Excel Basics
Review how to access and use The MHF volunteer hub reports and receive basic training with Microsoft Excel.
Kendade G6
(Optional)
1:30–2:15 p.m.
Class-Planning Time

Build your five-year plan with new class officers and class agents (1s, 6s, and ’14).
Various Locations
2:00–3:00 p.m.
The Nuts and Bolts of Reunion Planning

Become familiar with the ins and outs of what is possible at Reunion and be prepared for your reunion weekend.
Reunion I: Kendade 305
Reunion II: Kendade 303
2:30–3:15 p.m.
Philanthropy and MHC: Endowment, Operating Budget, and Annual Giving at MHC

Learn more about Mount Holyoke’s annual budget and the significant impact of philanthropy on the College’s fiscal health and ability to innovate each year.
Cleveland L2
2:30–3:15 p.m.
Managing your Class Treasury

Learn what the class treasury is used for, how to maintain your bank account, and methods to manage funds over the next five years.
Kendade 203
3:00–3:30 p.m.
Building Momentum for Reunion

Learn ways to engage your classmates over the next eight months and increase reunion attendance.
Reunion I: Kendade 305
Reunion II: Kendade 303
3:15–3:45 p.m.
FY17 Strategic Plan for the Mount Holyoke Fund

Celebrate the success of fiscal year 2016 and learn about The Mount Holyoke Fund’s goals and strategies for fiscal year 2017.
Cleveland L2
3:15–3:45 p.m.
Class Management

Listen as classes share stories and offer suggestions on how to handle challenging situations and discuss the first three things you should do after you leave training.
Kendade 203
3:30–5:00 p.m.
Class-Planning Time

Work with your classmates on a reunion budget and ideas for Reunion that can be implemented into your plan. The Classes & Reunion Committee will be on hand to help.
4:00–5:00 p.m.
Building Community with the New Community Center
See an in-depth presentation about the development of the Community Center, go on a virtual tour of the new building, and hear an update on construction from College leadership overseeing the project.
Cleveland L2
All Volunteers
5:30–6:30 p.m.
Social Hour

Join Alumnae Association and Advancement staff. Entertainment by the V8s.
President’s House
6:30–8:00 p.m. Dinner
Morrison Room
Willits-Hallowell

8:00–10:00 p.m.
Willits Lounge will be open with a cash bar for those who wish to
continue conversations with classmates.

Sunday, September 18, 2016

Mount Holyoke Fund VolunteersNew Class OfficersReunion-Planning Workshop
8:30–9:15 a.m.
Ways to Connect with Classmates

A workshop to discuss classmate engagement.
Cleveland L2
8:30–9:00 a.m.
Young Alumnae Meeting

Classes of 2016, 2015, 2012, 2011, 2007, and 2006 discuss the challenges of being a class officer and planning reunion.
Kendade 107
9:15–10:00 a.m.
Making the Ask: A Conversation and Case Study

Brainstorm and develop skills to overcome challenges that staff and volunteers face when “making the ask.” Mount Holyoke Leadership Gift Officers will lead this conversation.
Kendade 305

OR

New HCA Orientation
Receive an introduction to the head class agent role, including discussions about classmate assignments, volunteer recruitment, and engagement opportunities. Ask questions, discuss strategy, and make a plan for the next five years.
Kendade 302
(Required for all newly appointed HCAs)

OR

Class-Planning Time
Cleveland L2 or Kendade Atrium
9:00–9:45 a.m.
Communications Update and Best Practices

Hear a communications update from the Alumnae Association and learn best practices for engaging your class and methods to help create your own communications plan.
Cleveland L1
9:45–10:15 a.m.
Alumnae Information Services

Learn how to get what you need from the Alumnae Information Services department of the Alumnae Association.
Cleveland L1
10:15–11:00 a.m.
ABC’s of Gift Planning

Classes 1955–2006 learn about a variety of gift-planning vehicles, including annuities, bequests, trusts, and more.
Cleveland L2
(For all volunteers from 1955–2006)
10:30–11:00 a.m.
Awards Program

Hear about the Alumnae Association's Awards Program and how you can nominate your classmates.
Kendade 203
10:25–10:55 a.m.
Budget and Planning Report Out

Discuss your prepared budget and vision for your class at Reunion.
Reunion I: Cleveland L1
Reunion II: Kendade 107

10:15–11:45 a.m.
Young Alumnae Discussion Group

Shattuck 102
(for MHF volunteers from 2007–2017 only)
11:00–11:30 a.m.
Mini-Reunions

A brief presentation about mini-reunions and how they can help keep your classmates engaged over the next five years.
Kendade 203
10:55–11:25 a.m.
Managing Your Reunion

Learn what to do when challenges arise and who to reach out to for advice on how to handle them.
Reunion I: Cleveland L1
Reunion II: Kendade 107

11:00–11:45 a.m.
Lynk Internship Student Panel

Hear from students who recently completed a summer internship through The Lynk.
Cleveland L2
(For all volunteers from 1955–2006)
11:25–11:40 a.m.
Through the Gates

What are the first three things you will do after you leave today?
Reunion I: Cleveland L1
Reunion II: Kendade 107

All Volunteers
11:45 a.m.–12:00 p.m.
Weekend Wrap-Up

Cleveland L2
12:00–1:00 p.m.
Lunch

Kendade Atrium