2018 Bylaws Changes Recommended by the Alumnae Association Board

The Board of Directors submits the following proposed changes to the membership for consideration in advance of the annual meeting in May. The changes to Article VI are designed to clarify the Alumnae Trustee Nomination Committee’s charge, which is distinct from the standing committees that review alumnae for awards recognition. The Article IX changes are requested given the significant increase in nominations and to expand the areas of expertise represented on the committee.

Article VI

STANDING AND SPECIAL COMMITTEES

Section 1. Standing Committees.

CURRENT LANGUAGE:

There shall be the following standing committees of the Board: Volunteer Stewardship Committee, External Achievement Awards Committee, Internal Achievement Awards Committee, Alumnae Trustee Nomination and Awards Committee, Classes and Reunion Committee, Clubs Committee, Communications Committee, Alumnae Quarterly Committee, and Finance Committee. The Nominating Committee also shall be a standing committee of the Board, with responsibilities and composition and other provisions as stated in Article VII. The Board may establish such additional standing committees as the Board considers necessary or desirable, with such responsibilities and composition

PROPOSED LANGUAGE:

There shall be the following standing committees of the Board: Volunteer Stewardship Committee, External Achievement Awards Committee, Internal Achievement Awards Committee, Alumnae Trustee Nomination – Committee, Classes and Reunion Committee, Clubs Committee, Communications Committee, Alumnae Quarterly Committee, and Finance Committee. The Nominating Committee also shall be a standing committee of the Board, with responsibilities and composition and other provisions as stated in Article VII. The Board may establish such additional standing committees as the Board considers necessary or desirable, with such responsibilities and composition as is deemed appropriate, after consultation with the president.

Section 6. Responsibilities and Composition of Standing Committees.

CURRENT LANGUAGE:

4. Alumnae Trustee Nomination and Awards Committee.

a. Responsibilities. The Alumnae Trustee Nomination and Awards Committee shall research and recommend to the Board for approval one (1) candidate for each designated term, as set forth in Article VIII, to serve on the Board of Trustees of Mount Holyoke College in accordance with the Bylaws of the Board of Trustees of Mount Holyoke College. The Alumnae Trustee Nomination and Awards Committee shall also recommend such awards and honors for alumnae members of the Board of Trustees as the Association Board may require.

a. Composition. The Alumnae Trustee Nomination and Awards Committee shall include the chair and at least 4 and not more than 6 members in the following distribution: broadly experienced volunteers for the Alumnae Association such as Medal of Honor recipients (up to 2), former Alumnae Trustees (at least 1, preferably from among those who have completed their alumnae trustee term within 5 years of the year they are nominated for this committee), recent former Board members (at least 1) as well as other volunteers with deep knowledge of the work of the college Trustees. The chair of Nominating, the current president and the Executive Director are nonvoting ex officio members. The current president shall be the liaison between the Alumnae Trustee Nomination and Awards Committee and the Board.

PROPOSED LANGUAGE:

4. Alumnae Trustee Nomination Committee.

a. Responsibilities. The Alumnae Trustee Nomination Committee shall research and recommend to the Board for approval one (1) candidate for each designated term, as set forth in Article VIII, to serve on the Board of Trustees of Mount Holyoke College in accordance with the Bylaws of the Board of Trustees of Mount Holyoke College.

b. Composition. The Alumnae Trustee Nomination- Committee shall include the chair and at least 4 and not more than 6 members in the following distribution: broadly experienced volunteers for the Alumnae Association such as Medal of Honor recipients (up to 2), former Alumnae Trustees (at least 1, preferably from among those who have completed their alumnae trustee term within 5 years of the year they are nominated for this committee), recent former Board members (at least 1) as well as other volunteers with deep knowledge of the work of the college Trustees. The chair of Nominating, the current president and the Executive Director are nonvoting ex officio members. The current president shall be the liaison between the Alumnae Trustee Nomination Committee and the Board.

Article IX

ADDITIONAL REPRESENTATIVES

CURRENT LANGUAGE:

Section 1. Representative on the Mount Holyoke College Committee on Fellowships. There shall be one (1) representative of the Association on the Mount Holyoke College Committee on Fellowships who shall be a Voting Member appointed by the Association Board, upon recommendation from the Nominating Committee, to serve for a term of two (2) years or until her successor is appointed. A Voting Member shall not serve two (2) consecutive terms as the representative. No employee of Mount Holyoke College shall be eligible to serve as the representative of the Association on the Mount Holyoke College Committee on Fellowships.

Section 2. Representatives on Other Committees. There may be one (1) or more representatives on one (1) or more Mount Holyoke College committees or on any joint College‑Association committees. The Association Board, in consultation with the Nominating Committee, shall recommend a Voting Member, the executive director, or her designee.

PROPOSED LANGUAGE:

Section 1. Representative on the Mount Holyoke College Committee on Fellowships. There shall be two (2) representatives of the Association on the Mount Holyoke College Committee on Fellowships who shall be Voting Members appointed by the Association Board, upon recommendation from the Nominating Committee, to serve for a term of two (2) years or until their successors are appointed. To the extent practicable, the Nominating Committee shall endeavor to select representatives from diverse fields of expertise in order to optimize the scope of expertise offered by the representatives and shall endeavor to stagger the terms of the two representatives. A Voting Member shall not serve two (2) consecutive terms as the representative; provided, however, that in preparing the representative’s recommendation, the Nominating Committee may, from time to time, recommend to the Board an exception to the above-stated limit on a member’s length of service in a member position. In no instance shall a recommended exception result in the representative serving more than six (6) consecutive years as a representative. No employee of Mount Holyoke College shall be eligible to serve as the representative of the Association on the Mount Holyoke College Committee on Fellowships.

See the 2018 Slate of Nominees for Alumnae Association Board and Committee Positions.

April 13, 2018