2016 Volunteer Conference Agenda

Friday, September 16, 2016

All Volunteers
12:00–6:00 p.m. Check-In Second Floor, Mary E. Woolley Hall

Saturday, September 17, 2016

All Volunteers
7:00–9:00 a.m. Check-In Lobby, Willits-Hallowell Center
8:00–8:25 a.m. Breakfast Morrison Room, Willits-Hallowell Center
8:30–8:40 a.m. Welcome and Introductions Danielle Germain ’93, chair of the Alumnae Association Classes & Reunion Committee, and Maria Mossaides ’73 and Jane Zimmy ’74, cochairs of the Mount Holyoke Fund Volunteer Steering Committee.
8:45–9:45 a.m. College Update Mount Holyoke Acting President Sonya Stephens will share updates on strategic priorities and new initiatives at the College.
9:45–10:15 a.m. Commission Update Alumnae Association President Marcia Brumit Kropf ’67 will share an update on the recently completed work of the Commission on the Relationship Between the College and the Alumnae Association.

Mount Holyoke Fund Volunteers	New Class Officers	Reunion-Planning Workshop
10:30 a.m.–12:00 p.m. Mount Holyoke College Leadership Panel Meet College leadership and learn about new initiatives across campus that will shape the student, alumnae, and campus experience now and into the future. Cleveland L2	10:30–11:00 a.m. Alumnae Association Overview Learn more about the Alumnae Association and the many benefits and services provided to alumnae. Kendade 203	10:30–11:30 a.m. Reunion-Planning Introduction Meet volunteers and staff, receive an overview of training and the resources available, and learn about the role of the reunion committee. Kendade 305
	11:00 a.m.–12:15 p.m. Five-Year Planning and Engagement Learn the importance of a class five-year plan, methods to keep your classmates engaged over the next five years, and tools to help create your own plan. Kendade 203	11:30 a.m.–12:30 p.m. Budget and Financials Examine the cost of Reunion, learn how to create your budget, and examine the role your treasury plays in planning. Kendade 305
12:15–1:30 p.m. Lunch Willits-Hallowell	12:30–1:30 p.m. Lunch Willits-Hallowell	12:45–1:45 p.m. Lunch Willits-Hallowell
1:30–2:15 p.m. Class Planning and Free Time Build your five-year plan with new class officers and class agents (1s, 6s, and ’14). Morrison Room or outdoor space OR Volunteer Hub Reports and Excel Basics Review how to access and use The MHF volunteer hub reports and receive basic training with Microsoft Excel. Kendade G6 (Optional)	1:30–2:15 p.m. Class-Planning Time Build your five-year plan with new class officers and class agents (1s, 6s, and ’14). Various Locations	2:00–3:00 p.m. The Nuts and Bolts of Reunion Planning Become familiar with the ins and outs of what is possible at Reunion and be prepared for your reunion weekend. Reunion I: Kendade 305 Reunion II: Kendade 303
2:30–3:15 p.m. Philanthropy and MHC: Endowment, Operating Budget, and Annual Giving at MHC Learn more about Mount Holyoke’s annual budget and the significant impact of philanthropy on the College’s fiscal health and ability to innovate each year. Cleveland L2	2:30–3:15 p.m. Managing your Class Treasury Learn what the class treasury is used for, how to maintain your bank account, and methods to manage funds over the next five years. Kendade 203	3:00–3:30 p.m. Building Momentum for Reunion Learn ways to engage your classmates over the next eight months and increase reunion attendance. Reunion I: Kendade 305 Reunion II: Kendade 303
3:15–3:45 p.m. FY17 Strategic Plan for the Mount Holyoke Fund Celebrate the success of fiscal year 2016 and learn about The Mount Holyoke Fund’s goals and strategies for fiscal year 2017. Cleveland L2	3:15–3:45 p.m. Class Management Listen as classes share stories and offer suggestions on how to handle challenging situations and discuss the first three things you should do after you leave training. Kendade 203	3:30–5:00 p.m. Class-Planning Time Work with your classmates on a reunion budget and ideas for Reunion that can be implemented into your plan. The Classes & Reunion Committee will be on hand to help.
4:00–5:00 p.m. Building Community with the New Community Center See an in-depth presentation about the development of the Community Center, go on a virtual tour of the new building, and hear an update on construction from College leadership overseeing the project. Cleveland L2

ALL VOLUNTEERS
5:30–6:30 p.m. Social Hour Join Acting President Sonya Stephens, Alumnae Association and Advancement staff, and current students for a social hour, with entertainment by the V8s. President’s House
6:30–8:00 p.m. Dinner Join current students for dinner and conversation. Morrison Room, Willits-Hallowell Center
8:00–10:00 p.m. Willits Lounge will be open with a cash bar for those who wish to continue conversations with classmates.

Sunday, September 18, 2016

MOUNT HOLYOKE FUND VOLUNTEERS	REUNION-PLANNING WORKSHOP
9:00–9:45 a.m. Making the Ask: A Conversation and Case Study Brainstorm and develop skills to overcome challenges that staff and volunteers face when making the ask. Mount Holyoke Leadership gift officers will lead this conversation. • Beth Howland, senior leadership gift officer • Kim Kedziorek ’98, senior leadership gift officer Cleveland L2 OR New Head Class Agent Orientation Receive an introduction to the head class agent role, including discussions about classmate assignments, volunteer recruitment, and engagement opportunities. Ask questions, discuss strategy, and make a plan for the next five years. (Required for all newly-elected HCAs) • Cristin Bates, associate director of The Mount Holyoke Fund for volunteer and class management • Audrey Markarian ’07, Mount Holyoke Fund officer for volunteer programming and support Kendade 203 OR Mount Holyoke Forever Shall Be: Pathway to Your Legacy Learn about a variety of gift planning vehicles, including annuities, bequests, trusts, and more. • Anne Vittoria FP’05, director of gift planning Cleveland L1	8:30–9:00 a.m. Young Alumnae Meeting Members from the classes of 2003 through 2016 discuss the challenges of being a class officer and planning Reunion. Kendade 303 9:00–10:00 a.m. New Volunteer Resource Space Demo Get a sneak peek of the new online volunteer resource space, which will provide alumnae volunteers a central portal where they can access tools, reports, and resources to support their work on behalf of Mount Holyoke. Kendade 305
10:00–10:45 a.m. Conversation Groups Participate in one of the following group discussions: Best Practices for Reunion Planning Join fellow volunteers in a reunion-cycle this year to share best practices that will help you to develop a plan for your reunion year. • Allison Butler ’05, director of The Mount Holyoke Fund Shattuck 102 (Cassani Room) OR Communications and Social Media Learn about opportunities for personal communications with your classmates and discuss best practices for using social media to engage and inspire your class. • Beckie Markarian ’07, associate director of The Mount Holyoke Fund and marketing specialist Kendade 203 OR Engaging in Difficult Conversations Discussion with members of our leadership gifts team about how to respond to difficult questions and comments from classmates. •Kassandra Jolley, vice president for advancement Cleveland L2	10:00–10:20 a.m. Communications Tools for Engaging Your Classmates Learn about the tools available to engage your class and methods to help create your own communications plan. Kendade 305 10:20–11:05 a.m. Budget and Planning Ideas Report Out Discuss your prepared budget and vision for your class at Reunion. Reunion I: Kendade 305 Reunion II: Kendade 303
11:00–11:50 p.m. Student Panel: Discussing Lynk Internship Experiences Hear from students who recently completed a summer internship through the Lynk. Cleveland L2 OR Staff from morning sessions will be available for individual conversation or questions. Kendade Atrium	11:05–11:35 a.m. Managing Your Reunion Learn what to do when challenges arise and who to reach out to for advice on how to handle them. Reunion I: Kendade 305 Reunion II: Kendade 303 11:35–11:50 a.m. Through the Gates What are the first three things you will do after you leave today? Reunion I: Kendade 305 Reunion II: Kendade 303

ALL VOLUNTEERS
Noon–12:15 p.m. Weekend Wrap-Up • Kassandra Jolley, vice president for advancement • Nancy Bellows Perez ’76, interim executive director of the Alumnae Association Cleveland L2
12:15–1:00 p.m. Lunch Casual boxed lunch and informal conversation. Kendade Atrium