2016 Volunteer Conference Agenda

VolConf2016_Registerheader
Friday, September 16, 2016

All Volunteers
12:00–6:00 p.m.
Check-In

Second Floor, Mary E. Woolley Hall

Saturday, September 17, 2016

All Volunteers
7:00–9:00 a.m.
Check-In

Lobby, Willits-Hallowell Center
8:00–8:25 a.m.
Breakfast

Morrison Room, Willits-Hallowell Center

8:30–8:40 a.m.
Welcome and Introductions

Danielle Germain ’93, chair of the Alumnae Association Classes & Reunion Committee, and Maria Mossaides ’73 and Jane Zimmy ’74, cochairs of the Mount Holyoke Fund Volunteer Steering Committee.
8:45–9:45 a.m.
College Update

Mount Holyoke Acting President Sonya Stephens will share updates on strategic priorities and new initiatives at the College.
9:45–10:15 a.m.
Commission Update

Alumnae Association President Marcia Brumit Kropf ’67 will share an update on the recently completed work of the Commission on the Relationship Between the College and the Alumnae Association.
Mount Holyoke Fund VolunteersNew Class OfficersReunion-Planning Workshop
10:30 a.m.–12:00 p.m.
Mount Holyoke College Leadership Panel

Meet College leadership and learn about new initiatives across campus that will shape the student, alumnae, and campus experience now and into the future.
Cleveland L2
10:30–11:00 a.m.
Alumnae Association Overview

Learn more about the Alumnae Association and the many benefits and services provided to alumnae.
Kendade 203
10:30–11:30 a.m.
Reunion-Planning Introduction

Meet volunteers and staff, receive an overview of training and the resources available, and learn about the role of the reunion committee.
Kendade 305
11:00 a.m.–12:15 p.m.
Five-Year Planning and Engagement

Learn the importance of a class five-year plan, methods to keep your classmates engaged over the next five years, and tools to help create your own plan.
Kendade 203
11:30 a.m.–12:30 p.m.
Budget and Financials

Examine the cost of Reunion, learn how to create your budget, and examine the role your treasury plays in planning.
Kendade 305
12:15–1:30 p.m.
Lunch

Willits-Hallowell
12:30–1:30 p.m.
Lunch

Willits-Hallowell
12:45–1:45 p.m.
Lunch

Willits-Hallowell
1:30–2:15 p.m.
Class Planning and Free Time

Build your five-year plan with new class officers and class agents (1s, 6s, and ’14).
Morrison Room or outdoor space

OR

Volunteer Hub Reports and Excel Basics
Review how to access and use The MHF volunteer hub reports and receive basic training with Microsoft Excel.
Kendade G6
(Optional)
1:30–2:15 p.m.
Class-Planning Time

Build your five-year plan with new class officers and class agents (1s, 6s, and ’14).
Various Locations
2:00–3:00 p.m.
The Nuts and Bolts of Reunion Planning

Become familiar with the ins and outs of what is possible at Reunion and be prepared for your reunion weekend.
Reunion I: Kendade 305
Reunion II: Kendade 303
2:30–3:15 p.m.
Philanthropy and MHC: Endowment, Operating Budget, and Annual Giving at MHC

Learn more about Mount Holyoke’s annual budget and the significant impact of philanthropy on the College’s fiscal health and ability to innovate each year.
Cleveland L2
2:30–3:15 p.m.
Managing your Class Treasury

Learn what the class treasury is used for, how to maintain your bank account, and methods to manage funds over the next five years.
Kendade 203
3:00–3:30 p.m.
Building Momentum for Reunion

Learn ways to engage your classmates over the next eight months and increase reunion attendance.
Reunion I: Kendade 305
Reunion II: Kendade 303
3:15–3:45 p.m.
FY17 Strategic Plan for the Mount Holyoke Fund

Celebrate the success of fiscal year 2016 and learn about The Mount Holyoke Fund’s goals and strategies for fiscal year 2017.
Cleveland L2
3:15–3:45 p.m.
Class Management

Listen as classes share stories and offer suggestions on how to handle challenging situations and discuss the first three things you should do after you leave training.
Kendade 203
3:30–5:00 p.m.
Class-Planning Time

Work with your classmates on a reunion budget and ideas for Reunion that can be implemented into your plan. The Classes & Reunion Committee will be on hand to help.
4:00–5:00 p.m.
Building Community with the New Community Center
See an in-depth presentation about the development of the Community Center, go on a virtual tour of the new building, and hear an update on construction from College leadership overseeing the project.
Cleveland L2
ALL VOLUNTEERS
5:15–6:30 p.m.
Social Hour in the Gardens


Enjoy a social hour with entertainment by the V8s.

The Mount Holyoke Gardens
6:45–8 p.m.
Dinner


Join current students for dinner and conversation, followed by Mount Holyoke trivia hosted by Jim Hartley, chair of economics, professor of economics.

Morrison Room, Willits-Hallowell Center
8 p.m.
Learn How to Become an Alumnae Association Volunteer


Have you ever wanted to be on an Alumnae Association committee? Have you ever wondered how people are chosen to be on a committee? Stop by for a short presentation that will answer all your questions.

• Danetta Beaushaw '88, chair, Nominating Committee

Willits Living Room
8–10 p.m.

The Willits-Hallowell bar and the Brew Pub in the Community Center will be open with a cash bar for those who wish to continue conversations with classmates.

Sunday, September 18, 2016

MOUNT HOLYOKE FUND VOLUNTEERSMHF YA VOLUNTEERS
(2009–2018)
REUNION-PLANNING WORKSHOP
8:30–9:30 a.m.
Making the Ask: A Conversation and Case Study


Brainstorm and develop skills to overcome challenges when making the ask. Mount Holyoke Leadership gift officers will lead this conversation.

• Beth Howland, associate director of leadership giving
• Kim Kedziorek ’98, associate director of leadership giving

Cleveland L2

OR

Back to Class

Topic to be determined

Cleveland L1

OR

Meet with MHF staff

By appointment

8:30-9:30 a.m.
Breakfast Brainstorm


Enjoy light morning refreshments while discussing burning questions, new ideas, points of clarification or “shower thoughts.”

Kendade Atrium
9–9:45 a.m.
Tour of the Community Center Dining Commons

for Reunion Planners and Class Presidents celebrating Reunion in 2019

• Janet Glick, director of classes & reunion
9:45–10:45 a.m.
Engaging in Difficult Conversations


Discussion with members of our leadership giving team about how to respond to difficult questions and comments from classmates.

• Kassandra Jolley, vice president for advancement

Cleveland L2

OR

Back to Class

Topic to be determined

Cleveland L1

OR

Meet with MHF staff

By appointment

9:45–10:15 a.m.
Rebooting a Disengaged Class


Movies, magnets, messages and more. Hear from volunteers that have had success engaging a disengaged class and brainstorm about what might work for your class.

• Leslie Green ’94, The Mount Holyoke Fund Committee
• Carrie Kortegast ’98, The Mount Holyoke Fund Committee

Kendade 203
10–10:30 a.m.
Class Engagement


• Janet Glick, director of classes & reunion

Blanchard Great Room
11 a.m.–noon
More than Cash


What do stocks and bonds, IRA accounts, vacation homes and other noncash assets have in common? Find out how contributing appreciated assets can help you and your classmates make larger gifts, reduce taxes and potentially create income

Open to all classes; most relevant for FPs and classes of 1950–1995.

• Anne Vittoria FP’05, director of gift planning
• Dana Gillette, gift planning officer

Cleveland L2

OR

Head Class Agent Informal Group Discussion

• Marianne DePatie Fouhey ’78, The Mount Holyoke Fund Committee
• Liz Bauer ’59, The Mount Holyoke Fund Committee

Cleveland L3

OR

Back to Class

Topic to be determined

Cleveland L1

OR

Meet with MHF staff

By appointment
10:30-11:45 a.m.
Class Planning


OR

Meeting with Meghan Golden

• Meghan Golden, officer for young alumnae and student philanthropy, The Mount Holyoke Fund
10:30–11:45 a.m.
Breakouts


• Reunion I classes: Janet Glick, director of classes & reunion
• Reunion II classes: Melissa A. Russell ’01, chair, classes & reunion committee
• Young Alumnae classes: Tarana Bhatia ’15, young alumnae representative

ALL VOLUNTEERS
Noon–12:15 p.m.
Weekend Wrap-Up


• Kassandra Jolley, vice president for advancement
• Nancy Bellows Perez ’76, executive director of the Alumnae Association

Cleveland L2
12:15–1 p.m.
Lunch


Casual boxed lunch and informal conversation.

Kendade Atrium