2017 Volunteer Conference Schedule

Volunteer Conference graphic
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Friday, September 15, 2017

ALL VOLUNTEERS
12:00–6:00 p.m.
Check In
Second Floor, Mary E. Woolley Hall
2:00–3:00 p.m.
Optional Information Tours (Art Museum, Admissions Tour, Makerspace, Observatory, Equestrian Center)
Preregistration required
3:15–4:15 p.m.
Optional Information Tours (Art Museum, Admissions Tour, Makerspace, Observatory, Equestrian Center)
Preregistration required

Saturday, September 16, 2017

ALL VOLUNTEERS
7:00–9:00 a.m.
Check In
Lobby, Willits-Hallowell Center
8:00–8:25 a.m.
Breakfast
Morrison Room, Willits-Hallowell Center
8:30–8:35 a.m.
Welcome and Introductions
• Melissa Anderson Russell ’01, chair, Classes & Reunion Committee for the Alumnae Association
• Casey Accardi ’15, Volunteer Program Steering Committee
8:35–9:35 a.m.
College Update
Mount Holyoke Acting President Sonya Stephens will share updates on strategic priorities and new initiatives at the College.
9:35–10:05 a.m.
Alumnae Association Update
Marcia Brumit Kropf ’67, president of the Alumnae Association, will share highlights on the work of The Commission on the Relationship Between the College and the Alumnae Association and updates on the Strategic Direction.
10:05–10:15 a.m.
New Alumnae Association President-Elect
Receive an introduction to the new president-elect of the Alumnae Association, Maria Mossaides ’73, and participate in a discussion on how Advancement and Alumnae Association volunteers can collaborate and support each other in their work
MOUNT HOLYOKE FUND VOLUNTEERSREUNION-PLANNING WORKSHOP
10:30–11:15 a.m.
Academics at Mount Holyoke
Join us for a discussion on new initiatives across campus that will shape the academic experience for current and incoming students.
• Jon Western, dean of faculty and vice president for academic affairs
Cleveland L2
10:30–11:30 a.m.
Reunion-Planning Introduction
Meet volunteers and staff, receive an overview of training and the resources available to you, and learn about the role of the reunion committee.
Kendade 305
11:15 a.m.–12:15 p.m.
Mount Holyoke College Leadership Panel: Enrollment and Student Life
Meet College leadership and learn about enrollment and student life at Mount Holyoke:
• Marcella Runnell Hall, vice president for student life and dean of students
• Catarina Costa, associate dean of admission
• Lori Hendricks ’92, director of athletics
Cleveland L2		11:30 a.m.–12:30 p.m.
Budget and Financials
Examine the cost of Reunion, learn how to create your budget, and examine the role your treasury plays in planning.
Kendade 305
12:30–1:30 p.m.
Lunch
Morrison Room, Willits-Hallowell Center
12:45–1:45 p.m.
Lunch
Morrison Room, Willits-Hallowell Center
1:45–2:30 p.m.
The Bigger Picture: Philanthropy and MHC
Learn more about Mount Holyoke's annual budget and the significant impact of alumnae philanthropy on the College’s fiscal health and ability to innovate each year.
• Kassandra Jolley, vice president for advancement
Cleveland L2
2:00–3:00 p.m.
The Nuts and Bolts of Reunion Planning
Become familiar with the ins and outs of what is possible at Reunion and be prepared for your reunion weekend.
Reunion I: Kendade 305
Reunion II: Kendade 303
2:30–3:30 p.m.
FY18 Strategic Plan for the Mount Holyoke Fund
Learn about The Mount Holyoke Fund’s goals, plans, and strategies for fiscal year 2018 and view a demo of the new volunteer web portal and reporting platform.
• The Mount Holyoke Fund Team
Cleveland L2		3:00–3:30 p.m.
Building Momentum for Reunion
Learn ways to engage your classmates over the next eight months and increase reunion attendance.
Reunion I: Kendade 305
Reunion II: Kendade 303
3:30–4:15 p.m.
Break
Kendade Atrium
3:45–5:00 p.m.
Young Alumnae Brainstorming Session
Young alumnae volunteers (2008–2017) discuss some of the unique challenges facing their classes and brainstorm new ways to engage classmates.
• Beckie Markarian ’07, associate director of The Mount Holyoke Fund/marketing specialist
• Meghan Golden, Mount Holyoke Fund officer for young alumnae and student philanthropy
Shattuck 102 (Cassani Room)

OR

Class Planning/Free Time
Reunion classes should feel free to join with reunion planning volunteers.

OR

Volunteer Hub Reports and Basic Excel ( 3:45–4:30 p.m.)
Review how to access and use The Mount Holyoke Fund volunteer reports and receive a basic training of Microsoft Excel.
• Sara Allen, Mount Holyoke Fund senior officer for strategic reporting and analysis
Kendade G6

3:30–5:00 p.m.
Class-Planning Time: Work on Budget and Ideas for Reunion
Work with your classmates on a reunion budget and ideas for Reunion that can be implemented into your plan. The Classes & Reunion Committee volunteers and staff will be on hand to help.
ALL VOLUNTEERS
5:30–6:30 p.m.
Social Hour
Join Acting President Sonya Stephens, Alumnae Association and Advancement staff, and current students for a social hour, with entertainment by the V8s.
President’s House
6:30–8:00 p.m.
Dinner
Join current students for dinner and conversation.
Morrison Room, Willits-Hallowell Center
8:00–10:00 p.m.
Willits Lounge will be open with a cash bar for those who wish to continue conversations with classmates.

Sunday, September 17, 2017

ALL VOLUNTEERS
8:00–9:00 a.m.
Morning Refreshments
Kendade Atrium
MOUNT HOLYOKE FUND VOLUNTEERSREUNION-PLANNING WORKSHOP
9:00–9:45 a.m.
Making the Ask: A Conversation and Case Study
Brainstorm and develop skills to overcome challenges that staff and volunteers face when making the ask. Mount Holyoke Leadership gift officers will lead this conversation.
• Beth Howland, senior leadership gift officer
• Kim Kedziorek ’98, senior leadership gift officer
Cleveland L2

OR

New Head Class Agent Orientation
Receive an introduction to the head class agent role, including discussions about classmate assignments, volunteer recruitment, and engagement opportunities. Ask questions, discuss strategy, and make a plan for the next five years.
(Required for all newly-elected HCAs)
• Cristin Bates, associate director of The Mount Holyoke Fund for volunteer and class management
• Audrey Markarian ’07, Mount Holyoke Fund officer for volunteer programming and support
Kendade 203

OR

Mount Holyoke Forever Shall Be: Pathway to Your Legacy
Learn about a variety of gift planning vehicles, including annuities, bequests, trusts, and more.
• Anne Vittoria FP’05, director of gift planning
Cleveland L1

8:30–9:00 a.m.
Young Alumnae Meeting
Members from the classes of 2003 through 2016 discuss the challenges of being a class officer and planning Reunion.
Kendade 303

9:00–10:00 a.m.
New Volunteer Resource Space Demo
Get a sneak peek of the new online volunteer resource space, which will provide alumnae volunteers a central portal where they can access tools, reports, and resources to support their work on behalf of Mount Holyoke.
Kendade 305
10:00–10:45 a.m.
Conversation Groups
Participate in one of the following group discussions:

Best Practices for Reunion Planning
Join fellow volunteers in a reunion-cycle this year to share best practices that will help you to develop a plan for your reunion year.
• Allison Butler ’05, director of The Mount Holyoke Fund
Shattuck 102 (Cassani Room)

OR

Communications and Social Media
Learn about opportunities for personal communications with your classmates and discuss best practices for using social media to engage and inspire your class.
• Beckie Markarian ’07, associate director of The Mount Holyoke Fund and marketing specialist
Kendade 203

OR

Engaging in Difficult Conversations
Discussion with members of our leadership gifts team about how to respond to difficult questions and comments from classmates.
•Kassandra Jolley, vice president for advancement
Cleveland L2 		10:00–10:20 a.m.
Communications Tools for Engaging Your Classmates
Learn about the tools available to engage your class and methods to help create your own communications plan.
Kendade 305

10:20–11:05 a.m.
Budget and Planning Ideas Report Out
Discuss your prepared budget and vision for your class at Reunion.
Reunion I: Kendade 305
Reunion II: Kendade 303
11:00–11:50 p.m.
Student Panel: Discussing Lynk Internship Experiences
Hear from students who recently completed a summer internship through the Lynk.
Cleveland L2

OR

Staff from morning sessions will be available for individual conversation or questions.
Kendade Atrium		11:05–11:35 a.m.
Managing Your Reunion
Learn what to do when challenges arise and who to reach out to for advice on how to handle them.
Reunion I: Kendade 305
Reunion II: Kendade 303

11:35–11:50 a.m.
Through the Gates
What are the first three things you will do after you leave today?
Reunion I: Kendade 305
Reunion II: Kendade 303
ALL VOLUNTEERS
Noon–12:15 p.m.
Weekend Wrap-Up
• Kassandra Jolley, vice president for advancement
• Nancy Bellows Perez ’76, interim executive director of the Alumnae Association
Cleveland L2
12:15–1:00 p.m.
Lunch
Casual boxed lunch and informal conversation.
Kendade Atrium

August 30, 2017