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Volunteer Conference


Cosponsored by the Alumnae Association
and The Mount Holyoke Fund

September 14–16, 2018


This conference brings reunion chairs together with Mount Holyoke Fund volunteers to gain training in their discipline, collaborate with each other and get timely insight into the current environment at Mount Holyoke. Volunteers will leave with the education, information, contacts and skills needed to move forward in their respective roles. This series of workshops brings volunteers together for collaborative breakout sessions, with essential workshops held throughout the weekend.

Conference Programming

All volunteers who attend will have the opportunity to:

  • Receive the tools and information needed to succeed in their roles.
  • Network and brainstorm with other alumnae, volunteers, faculty, staff and students.
  • Learn more about current initiatives and updates from Mount Holyoke senior leadership.

Volunteer programming begins Saturday, September 15 at 8 a.m. and concludes with lunch on Sunday, September 16.

Attendance & Reimbursement

Mount Holyoke Fund Volunteers
The Mount Holyoke Fund invites all head class agents, class agents and Cornerstone chairs from the classes of 1955 through 2018 and FPs to the Volunteer Conference.

Mount Holyoke Fund
General Volunteer Reimbursement:
Mount Holyoke Fund Young Alumnae Volunteer Reimbursement (2009–2018):
The Mount Holyoke Fund will cover the cost of group meals on campus. In addition, The Mount Holyoke Fund will reimburse volunteers for travel expenses up to a maximum of $250 and will reimburse 50% of the lodging rate (details below). We have a $25 minimum policy for reimbursement.* The Mount Holyoke Fund will cover the cost of group meals on campus. In addition, The Mount Holyoke Fund will reimburse young alumnae volunteers for travel expenses up to a maximum of $400 and will reimburse 50% of the lodging rate (details below). We have a $25 minimum policy for reimbursement.*

*Please note that we do not reimburse for frequent flyer miles used or for food, meals or supplies purchased during travel. You will be provided with a reimbursement form in your registration packet when you arrive on campus. It can also be found online.

Reunion Planners

The Alumnae Association invites class presidents and up to two reunion chairs from classes ending in four and nine, plus the class of 2017, to attend the Volunteer Conference. The Alumnae Association will cover 50% of the lodging rate (details below) and group meals on campus and will reimburse volunteers for travel expenses. Find the reimbursement form here. If these officers cannot attend, please submit an alternative to Janet Glick, director of classes and reunion, by September 4, 2018. Other members of your class board are welcome to attend, but the class or the individual volunteer must cover their travel and housing expenses.

Registration & Accommodations

Check in will take place in Mary Woolley Hall on Friday, September 14 from noon–6 p.m. and in the Willits-Hallowell Center Saturday, September 15 from 7–9 a.m. Find directions to campus. View a campus map.

Hotel Information

This year, to allow for greater flexibility, we are asking volunteers to make their own hotel accommodations. We have room blocks at a number of area hotels. To make your hotel reservations, please contact one of the hotels below using the group codes provided. The Alumnae Association and the Office of Advancement will reimburse 50% of the rate for a double occupancy room. If you choose to reserve a single room or if you choose to have a non-volunteer roommate, you will be expected to make up the difference. If you choose to reserve a room in another hotel, we will reimburse up to $75 per volunteer, per night, plus tax.

Volunteers in the 1950 and early 1960 classes will be considered for priority housing at Willits-Hallowell.

Tru by Hilton
440 Memorial Drive
Chicopee, MA 01020
413-331-5155
Group Code: MHC/Mount Holyoke College
Room Cost: $149 per night, plus tax
Reserve by August 24, 2018

Rodeway Inn
237 Russell Street
Hadley, MA 01035
413-584-9816
Group Code: MHC Volunteer Conference
Room Cost: $99 per night, plus tax
Reserve by August 18, 2018

Residence Inn
500 Memorial Drive
Chicopee, MA 01020
413-331-4440 or book online
Group Code: Volunteer Training Conference
Room Cost: $142–$189 per night, plus tax
Reserve by August 18, 2018

Hampton Inn
24 Bay Road
Hadley, MA 01035
413-586-4851 or book online using code CMH
Group Code: MHC Volunteer Conference
Room Cost: $159 per night, plus tax
Reserve by August 18, 2018

Questions?

The Mount Holyoke Fund: Julie Ogg, Mount Holyoke Fund coordinator, at jogg@mtholyoke.edu or 413-538-2056.

Reunion-Planning Workshops: Janet Glick, director of classes and reunion, at jglick@mtholyoke.edu or 413-538-2652.

Registration: Luisa Tavares, associate director of events and logistics, at ltavares@mtholyoke.edu or 413-538-2201.