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Volunteer Conference


Co-hosted by the Alumnae Association
and The Office of Advancement

September 13–15, 2019

This conference brings volunteers together to gain training in their discipline, collaborate with each other and get timely insight into the current environment at Mount Holyoke. Volunteers will leave with the education, information, contacts and skills needed to move forward in their respective roles. The programming offers collaborative breakout sessions, with essential workshops held throughout the weekend.

Conference Attendees

The Office of Advancement welcomes:
  • All Mount Holyoke Fund volunteers including head class agents, class agents, Cornerstone chairs, Laurel Chain Society chairs, and social media ambassadors in the classes of 1955 to 2019 and FPs
  • All class board members in the classes of 2010-2019 and FPs
The Alumnae Association welcomes:
  • Volunteers planning their reunion in 2020 (classes ending in 5 and 0 and the class of 2018)
  • The Alumnae Association Board and board committees members
  • Club and Groups representatives from about 15 clubs and groups

Conference Programming

Volunteer programming begins Friday, September 13, at 6 p.m. and concludes on Sunday, September 15, at 11:30 a.m. Portions of the conference will be livestreamed.

Stay tuned for more updates in July!

Reimbursement

Mount Holyoke Fund Volunteers
Air travel and ground transportation will be covered up to $400 for recent alumnae (2009 – 2019) and $350 for alumnae with class years of 2008 or earlier in addition to the accommodations as outlined below.

Additional Reimbursement:
The Office of Advancement’s Volunteer Reimbursement: Alumnae Association’s Volunteer Reimbursement:
Air travel and ground transportation will be covered up to $400 for recent alumnae (2009 – 2019) and $250 for alumnae with class years of 2008 or earlier. Air travel and ground transportation will be covered up to $400 for recent alumnae (2009 – 2019) and up to $350 for alumnae in class years of 2008 or earlier.

Reimbursement forms must be submitted within 14 days of the close of the conference.

Registration and Check-in

Online registration will be open in July.

Check-in will take place in Mary Woolley Hall on Friday, September 13, from noon to 6 p.m. and in the Willits-Hallowell Center on Saturday, September 15, from 7 to 9 a.m. Find directions to campus. View a campus map.

Accommodations

To allow for greater flexibility, we are again asking volunteers to make their own hotel accommodations. We have reserved room blocks at a number of area hotels. To make your hotel reservations, please contact one of the hotels below using the group codes provided. The Alumnae Association and the Office of Advancement will reimburse 50% of the rate for a double occupancy room. If you choose to reserve a single room or if you choose to have a non-volunteer roommate, you will be expected to make up the difference in cost. If you choose to reserve a room in another hotel, we will reimburse up to $75 per volunteer, per night, plus tax.

Volunteers in the classes from the 1950s will have priority housing at Willits-Hallowell.

Tru by Hilton
440 Memorial Drive
Chicopee, MA 01020
413-331-5155
Group Name: Mt. Holyoke College
Room Cost: $169 plus tax
Reserve by August 10, 2019

Hampton Inn Chicopee
600 Memorial Drive
Chicopee, MA 01020
413-593-1500
Group Name: MHC Volunteer Conference
Room Cost: $169 plus tax
Reserve by August 10, 2019

Hampton Inn Hadley
24 Bay Road
Hadley, MA 01035
413-586-4851
Group Code: MHC
Room Cost: $189 per night
Reserve by August 10, 2019

Rodeway Inn
237 Russell Street
Hadley, MA 01035
413-584-9816
Group Code: 3638839
Group Name: MHC Volunteer Conference
Room Cost: $129 per night
Reserve by August 10, 2019

Residence Inn
500 Memorial Drive
Chicopee, MA 01020
Click here to make a reservation online
Reserve by August 14, 2019

Questions?

The Mount Holyoke Fund: Julie Ogg, Mount Holyoke Fund coordinator, at jogg@mtholyoke.edu or 413-538-2056.

Reunion-Planning Workshops: Janet Glick, director of classes and reunion, at jglick@mtholyoke.edu or 413-538-2652.

Registration: Luisa Tavares, associate director of events and logistics, at ltavares@mtholyoke.edu or 413-538-2201.

General conference questions: Jonencia Wood, senior director of alumnae engagement, at jwood@mtholyoke.edu or 413-538-2738.